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What is meant by ROC Filing/ ROC filing for Private Limited Companies/ ROC filing for LLP/ ROC filing for OPC
Like other filings e.g. Income Tax, TDS, GST, etc., every company and LLP incorporated in India has to file its reports, every year, on the Ministry of Corporate Affairs portal to ensure the compliance prescribed under The Companies Act, 2013. That is known as ROC filing.
What is the procedure of ROC Filing?
First, every person has to make his/her login id on the MCA Portal either as professional or as other user. After making ID on the Portal, a person can access all the documents and file the forms.
Steps for ROC compliance for company/ ROC compliance for Private Limited Company/ ROC filing for LLP/ ROC filing for OPC:
1. Download the forms:
• The forms can be downloaded from the MCA site.
2. Steps to fill the forms:
• Download the form
• Must have an Internet Connection to fill the form
• Enter the CIN and click the Pre Fill Button
• Your computer should be connected to the Internet and then some of the fields will be automatically filled like company name, registered address, etc.
• Fill up the rest of the fields in the eForm and attach the relevant attachments
• After filling other required fields, use the Check Form button. If you have not filled all the required data, the system will alert you about the same
• Click the signature box in the e-form and affix the digital signature certificate by using the “Sign and Save As” option
• Click on the Pre-scrutiny button. Make sure that your computer is connected to the Internet. The system shall alert you if there are any errors.
• The file should not be more than 6 M.B.
What are the documents required for Roc Filing/ Post compliance after incorporation of company?
Name of E-form | Purpose of E-form | Attachments | Due date of filing | Applicability on Company |
|---|---|---|---|---|
Form ADT-1 | Appointment of Auditor | Appointment Letter, Confirmation Letter from Company | 15 days from the date of AGM. | Private Company, Public Limited Companies, Listed Company, One Person company |
Form AOC-4 and Form AOC-4 CFS (in case of Consolidated financial statements) | Filing of Annual Accounts | Board Report along with annexures: MGT-9, AOC-2, CSR Report, Corporate Governance Report, Secretarial Audit Report etc.. as per the nature of Company and financial statements | 30 days from the date of the AGM (In case of OPC within 180 days from the close of financial year) | Private Company, Public Limited Companies, One Person Company |
Form AOC-4 (XBRL) | Filing of Annual Accounts in XBRL mode | XML document of financials of the Company | 30 days from the date of the AGM | Listed companies in India and their Indian subsidiaries (or) a public company With paid-up capital >= 5 crores (or) With turnover>=100 crores |
Form MGT-7 | Filing of Annual Return | List of shareholders, debenture holders, Share Transfer, MGT-8 | 60 days from the date of AGM. | Private Company, Public Limited Companies, Listed Company, One Person Company |
Form CRA-4 | Filing of Cost Audit Report | XML document of Cost Audit report | 30 days from the receipt of Cost Audit Report | Companies prescribed as per The Companies (Cost records and Audit Rules), 2014 amended from time to time. |
Form MGT-14 | Filing of resolutions with MCA regarding approval of Board Report and Annual Accounts | Certified true copy of the resolution. | 30 days from the date of concerned Board Meeting | Public Companies and Listed Companies (Exempted for private companies) |
What is ROC Filing Fess?
ROC Filing is different for every form. Generally, it is based upon authorized share capital of the organization.
Who should file with ROC?
Every company and LLP which is incorporated / Registered in India should file with ROC.
Why ROC is Required?
To ensure good corporate governance and practice all over the country, ROC Filing is required
Documents Required
Aadhaar Card
Pan Card
Voter ID
Bank Statement
Electricity Bill
NOC
Passport Size Photo
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